Miata Meeting on 12/15/25

Attendees: Brian, Aaron, Renee, Tom, Toby, Clyde, and Dick. Absent: Goran and Brent

Meeting notes

• 1)     Welcomed Clyde Peddycord to the meeting and Toby joined us again as well.
• 2)     Brian nominated Clyde Peddycord to be VP for this year and then president for 2026. This will be reviewed at the Presidents luncheon.
• 3)     Toby discussed the Presidents Luncheon.
• A)    Discussed prizes for the luncheon and Toby will get some gift cards and Aaron has some cars. Brian has a few things as well. I believe will get some cars.
• B)    Brian will come up with some questions that will be used to help give the prizes away.
• C)   Event is scheduled from 2pm until 5pm on January 17, 2026
• D)   Cash bar
• E)    Dick’s Visa card is on their file to secure the venue
• F)     At the conclusion of the event final payment will be required. Only accept cash, or credit card (Visa, MC, Amex and Discover)
• G)   Cash bar
• H)   Additional charges of 9% for Indiana Food & Beverage and gratuity of 20%.
• I)       Need to provide restaurant with a copy of the clubs tax exemption with a copy of the exemption before January 10.
• J)      Menu to be finalized by January 7
• K)    Final head count needs to be finalized by January 7 (10 days before the event)
• L)     Minimum charge is $900 (not incl tax & gratuity)
• M)  Cost for Italian Buffet is $25 per person which includes spaghetti with meatballs, chicken alfredo, tossed salad, and bread sticks. Unlimited tea/lemonade ($55/group). $3/cup of coffee.
• N)   There are round and long tables. Toby to stop by and check out the room and tables.
• Currently have 15 members plus 9 guests signed up. A 2^nd email was pushed out on 12/15 and another is scheduled later this month.
• 4)     Finances were discussed. Renee shared that the club continues earn interest off the money market account. She shared that she would try and apply to get a debit card. She shared that she paid the annual fee for the use of the Wild Apricot software plus the insurance for the club,
• 5)     Aaron shared that he has the annual PO box bill coming due. The club maintains a PO box at Staples in Avon.
• 6)     Aaron will need to be reimbursed for a few prizes for the upcoming luncheon.
• 7)     Aaron provided an update on membership. There is a total of 163 (past due included) showing in the system. He also shared that there several renewal notices recently sent out as these went to the legacy group who have their annual renewal at the start of each year.
• 8)     Dick shared that he would get the questionnaire posted.
• 9)     Shared with Clyde that the club would like to try and do an outreach to the community.
• 10)                        It was shared that Ray Skillman is building a new Mazda dealership in Avon. It was suggested that the club might try and schedule an event there around the opening. Dick to reach out to his contacts at Ray Skillman.
• 11)                        For clarification for all, the secretary and treasure board positions were combined a number of years ago and so there are 3 board members, President, VP, and Secretary/treasure board positions.
• 12)                        Tom updated the Rally Masters Guidebook and all approved the changes. It will be shared with the group.

Next meeting will be another conference call on January 19, 2026.